Qvidian review: pricing, features and alternatives (2026)

Overview

Qvidian is Upland's long-running enterprise RFP and proposal system. Content governance and approval controls are the genuine strength. If you are weighing a replacement, compare AutoRFP.ai, Loopio, and Responsive.

Key features

• Central answer library with review and approval workflows
• Sales proposal automation with reusable, governed content
• Project-style collaboration so sections update in parallel
• Reporting on content usage and response progress

Who it's for

Large proposal operations that already run Qvidian for permissioning and approvals, and teams comparing a replacement shortlist.

Where it falls short

Gaps we found in research, each linked to its source.

• Upland's configuration guide states that Qvidian functionality is not supported on a mobile device uplandsoftware.com, 2026-10
• The legacy Office add-ins that content architects need for some library editing are Windows-only (Mac users need a virtual PC), and some Architecture edits have no add-in-free alternative uplandsoftware.com, 2026-10
• G2 reviewers (October to December 2023) say library search does not always surface the right answer and returns repeated results g2.com, 2026-10
• G2 reviewers (October 2023 and January 2026) ask for AI first drafts and suggested answers instead of manual library searching g2.com, 2026-10

Security: ISO 27001, SOC 2, and regional hosting

A security review of Qvidian usually starts with three questions: ISO 27001, SOC 2, and whether you can keep data in the US or the EU. We only mark a yes when a public vendor page supports it.

ISO 27001

ISO 27001 (older product pages) uplandsoftware.com, 2026-08

Qvidian technology and questionnaire pages list ISO 27001. The current security page highlights SSAE 118 and ISAE 3402. Confirm the live certificate on the Upland Trust Center.

SOC 2

SOC 2 / SSAE 118 uplandsoftware.com, 2026-08

The current Qvidian security page lists SSAE 118 and ISAE 3402. Earlier directory research recorded SOC 2. Treat them as related attestations and pull the current report from Upland.

US hosting

Yes (qvidian.com US data center) uplandsoftware.com, 2026-08

EU hosting

Yes (qvidian.eu European data center) uplandsoftware.com, 2026-08

Upland migrated Qvidian onto AWS and still documents separate United States and European login hosts.

Slack, Teams and the rest of the stack

Qvidian collaboration is only as useful as the chat tools your SMEs already live in. Slack and Microsoft Teams are the two that matter on a live questionnaire.

Slack

Not listed

Microsoft Teams

Not listed

Subprocessors

For Qvidian, start with the big three clouds (AWS, Azure, GCP), then look at niche processors that touch answer content, call a third-party model, or record sessions.

AWS, Azure, GCP

AWS

• Amazon Web Services: Hosted infrastructure after the Qvidian AWS migration uplandsoftware.com

Upland keeps product-level subprocessor packs behind the Trust Center (NDA). The public list we could verify names AWS for infrastructure.

Topics

Industries and roles

Pages that list Qvidian because its published profile shows evidence of that fit.

Ratings

Pricing and value

How much does Qvidian cost?

Qvidian uses quote-only pricing, quoted per deal rather than published Enterprise quote-based pricing through Upland; no public tier.

On our capability model it scores 4.3 out of 5 across 9 dimensions, and G2 reviewers rate it 4.3/5 across 166 reviews. Weigh that against incumbent enterprise proposal teams that still need Qvidian's governance, or are planning a move to AutoRFP.ai, Loopio, or Responsive to judge whether the price fits the job.

Pricing and details verified Jul 2026. Confirm on the vendor's site before you buy.

Who should pick Qvidian, and who should skip it

Pick it if you fit this profile: large proposal operations that already run Qvidian for permissioning and approvals, and teams comparing a replacement shortlist. Where it earns its place: Long-running answer library with review and approval workflows built for large teams.

Look elsewhere if this limitation is a deal-breaker: Not supported on mobile devices, and the legacy Office add-ins need Windows (Mac users need a virtual PC). Also look around if self-serve onboarding is central to how you work (0/3 here). In that case, one of the Qvidian alternatives may fit better.

Bottom line

Best use case in one line: Incumbent enterprise proposal teams that still need Qvidian's governance, or are planning a move to AutoRFP.ai, Loopio, or Responsive.

Similar tools

Loopio, AutoRFP.ai, and Responsive come first as category benchmarks, followed by the closest peers on the job Qvidian is hired for (shared categories and tags, plus aligned capabilities). The snapshot above already scores each job. The notes below say where each tool is stronger, lighter, or a match.

Loopio (4.6/5, Custom (~$20K+/yr est.)). Best for large enterprise teams with high response volume and a mature content library. Matches Qvidian on RFPs and AI drafting, and leads on DDQs. Audience: Teams in SaaS, tech, financial services, and healthcare answering high volumes of RFPs, RFIs, DDQs, and security questionnaires. Watch-out: No public prices: the entry Foundations plan includes 10 seats, and multi-step reviews start one tier up on Enhanced.

AutoRFP.ai (4.9/5, $899/mo). Best for software and finance teams answering structured RFPs in Word and Excel who want accuracy-first drafts, responses written to win, and a workflow that is easy to run. Matches Qvidian on RFPs, and leads on DDQs and AI drafting. Audience: Software and finance response teams whose RFPs come in as Word or Excel files and who want accuracy-first drafts, winning responses with every line cited to a source, a person, or the AI, and a workflow that is easy to run. Watch-out: Built for structured, source-cited answers rather than creative writing on long-form responses. For persuasive multi-page narrative, AutogenAI is built for that prose job.

Responsive (4.6/5, $10,000 (Emerging edition)). Best for enterprise teams with complex approval chains and heavy integration requirements. Matches Qvidian on RFPs and AI drafting, and leads on DDQs. Audience: Enterprise sales and proposal teams that need the widest workflow across RFPs, RFIs, DDQs, and security questionnaires. Watch-out: Quoted by edition, user count, and add-ons, with a 12-month minimum term as standard and no free trial.

Thalamus AI (4.2/5, Custom). Best for proposal teams that want bid qualification, compliance tracking and SME review in one AI workspace, not only faster drafting. Matches Qvidian on DDQs and AI drafting, and is lighter on RFPs. Audience: Enterprise proposal and bid teams running long narrative RFPs with many contributors, who also field DDQs and security questionnaires. Watch-out: No public price list; every buyer goes through a pricing recommendation call or a demo.

Xait (4.2/5, Custom). Best for large teams co-authoring long, high-stakes documents across many contributors. Matches Qvidian on RFPs and AI drafting, and is lighter on DDQs. Audience: Energy, manufacturing, and government bid teams producing large tenders and complex quotes together. Watch-out: Questionnaire work (RFI, DDQ, security) lives in a separate product, XaitRFI.

AutogenAI (4.3/5, Custom). Best for federal and government bid teams writing long-form international essay and narrative proposals. Matches Qvidian on RFPs and DDQs, and leads on AI drafting. Audience: Federal, defense, and international government proposal teams whose bids are long-form essays, not Excel grids. Watch-out: No published price; its own buyer guide cites enterprise-tier pricing with minimum seat commitments.

LOLoopioContent-library-first RFP response managementRFP ResponseDDQSecurity QuestionnairesLoopio is an established RFP response management platform built around a tagged, versioned answer library and multi-step review workflows. Loopio says more than 1,700 companies use it.from Custom (~$20K+/yr est.)4.6AUAutoRFP.aiAccuracy-first, AI-native, source-grounded platform for RFPs, security questionnaires, and DDQsRFP ResponseDDQAI-NativeAutoRFP.ai is the accuracy-first platform for writing winning responses to RFPs, security questionnaires, and DDQs. Every answer is written from content your team has approved and shows the sources behind it, in a workflow that is easy to run: the library files each approved answer on its own.from $899/mo4.9REResponsiveEnterprise response management from intake to submissionRFP ResponseDDQSecurity QuestionnairesResponsive (formerly RFPIO) is a dedicated response-management platform covering RFPs, DDQs, and security questionnaires with a wide intake-to-submission workflow.from $10,000 (Emerging edition)4.6THThalamus AIAI-native bid workspace from go/no-go scoring to final reviewRFP ResponseDDQSecurity QuestionnairesThalamus AI is an AI-native RFP and proposal platform that starts before drafting: it scores bids and shreds the RFP into a live compliance matrix, then drafts cited answers with SME routing and review gates. Pricing is quoted per customer and includes unlimited users.from Custom4.2XAXaitCo-authoring for big, complex bidsProposal ManagementRFP ResponseXait is built for the painful bids: multi-author documents and complex quotes where version control usually falls apart, with a permission model made for energy, industrial, and public tenders.from Custom4.2AUAutogenAILong-form narrative AI for international government and federal bidsRFP ResponseProposal ManagementAI-NativeAutogenAI is an LLM-first proposal writer for long-form, essay-style narrative bids, mostly federal and government work, including international public-sector tenders.from Custom4.3