Pricing and seats
What is the cheapest RFP software?
Short answer
Among the 20 response tools with a clear published price, the lowest entry points are 1up ($0 (free tier)), Quilt ($0 (free tier)), Vercor ($0 (free tier)) and Stotles (£0 (Free plan)). Cheapest at the entry tier rarely stays cheapest: check user caps, project or answer limits and which features start one plan up before you compare.
Tools that qualify, with the evidence
| Tool | Evidence | Source | Starting price |
|---|---|---|---|
| 1up | $0/mo entry. Entry plan: Free Plan: $0/month. | 1up.aias of Oct 2026 | $0 (free tier) |
| Quilt | $0/mo entry. Entry plan: Free: $0 forever, 3 members, 20 questionnaires per month, Quilt AI Agent with Google Drive and web, Chrome extension, email and chat support. | web.archive.orgas of Oct 2026 | $0 (free tier) |
| Vercor | $0/mo entry. Entry plan: Free: $0 forever, unlimited RFP requirement extraction, compliance checklists and readiness guides, 1 team seat. | vercor.aias of Oct 2026 | $0 (free tier) |
| Stotles | $0/mo entry. From £0 (Free plan) (freemium). Free Sales Studio plan for tender tracking and pre-tenders. | stotles.comas of Oct 2026 | £0 (Free plan) |
| RFP Response Builder | $39/mo entry per user. Entry plan: Business: $39 per user (minimum 5 users), full feature set incl. content library, workflows, SharePoint and DocuSign integration. | rfpresponsebuilder.comas of Oct 2026 | $39/user/mo |
| Velocibid | $49/mo entry. Entry plan: Starter: $49/month for 1 user, 10 questionnaires a month and 20 knowledge-base documents, with export to Excel and Word and email support. | velocibid.comas of Oct 2026 | $49/mo |
| DeepRFP | $89/mo entry per user. Entry plan: Pro: $89/user/mo, billed monthly. | deeprfp.comas of Oct 2026 | $89/user/mo |
| Savix | $99/mo entry. Entry plan: Full platform access quoted at $99/mo on the RFP automation, technology and IT services pages, with no per-seat or per-proposal charges. | savix.ioas of Oct 2026 | $99/mo |
| Tendium | €125/mo entry. From €125/mo (flat rate). Light plan from €125/mo with unlimited users and self-service onboarding. | tendium.comas of Oct 2026 | €125/mo |
| BreezeDocs | $149/mo entry. Entry plan: Breeze Solo: $149/mo (2 projects at a time, 1 project manager + 1 SME). | breezedocs.aias of Oct 2026 | $149/mo |
| RequestFX | $299/mo entry. Entry plan: Growth Plan: $299 USD per month for teams answering fewer than 10 questionnaires a month; unlimited questionnaires, 2 editor seats, unlimited viewer seats. | requestfx.comas of Oct 2026 | $299/mo |
| Bidara | $299/mo entry. Entry plan: Starter Plan: $299/month (billed annually) for up to 3 users, 10 AI-generated responses/month, and 200 documents. | bidara.aias of Jul 2026 | $299/mo |
| Secureframe | $625/mo entry. Entry plan: Fundamentals: starting at $7,500/year; includes 100 AI-answered questionnaire questions a year, the Knowledge Base and Trust Center (15 document requests a year). | secureframe.comas of Oct 2026 | $7,500/yr |
| Sequesto | €750/mo entry. Entry plan: Team: €750/month billed annually, 3 users included, additional users €200/user/month, 2 MCP integrations, standard dashboards, email support, onboarding included. | sequesto.comas of Oct 2026 | €750/mo |
| Inventive AI | $833/mo entry. From $10,000/yr (usage based). Plans start at $10K/year: a flat platform fee (setup, onboarding, all features) plus usage fees per RFP and security questionnaire, with unused RFPs rolling over. | inventive.aias of Oct 2026 | $10,000/yr |
| AutoRFP.ai | $899/mo entry. From $899/mo (project based). Flat plans from $899/mo (Scale, 24 projects a year) to $1,299/mo (Accelerate, 50 projects a year), billed annually, plus a custom Enterprise tier. | autorfp.aias of Jul 2026 | $899/mo |
| SparrowGenie | $899/mo entry. Entry plan: Essentials: $899/mo billed yearly (pricing card: 10 users, 25 projects). | sparrowgenie.comas of Oct 2026 | $899/mo |
| RocketDocs | $1,542/mo entry. From $18,500/yr (quote only). Plans start at $18,500/year on an annual subscription, priced by core users and modules (Starter, Pro, Enterprise), with unlimited SMEs. | rocketdocs.comas of Oct 2026 | $18,500/yr |
| Docket | $3,000/mo entry. Entry plan: Growth: starting at $3K/month billed annually, up to 20,000 monthly website visitors, standard onboarding in 7 to 14 days. | docket.ioas of Oct 2026 | $3,000/mo |
| Anchor | $10,417/mo entry. Entry plan: Enterprise Plan on AWS Marketplace: $125,000.00 for a 12-month contract. Price is based on an average of 150 questions per opportunity; additional integrations or customizations may incur extra costs; Enterprise plans are custom. | aws.amazon.comas of Oct 2026 | $125,000/yr |
Why this question matters
Entry prices in this category run from free plans to platform fees in the tens of thousands per year. The low end is mostly self-serve AI drafting tools with user or usage caps. The table sorts by the normalised monthly entry price so the units line up.
Which one fits your situation
- If you need a free plan to try the workflow, start with 1up, Quilt and Vercor.
- If you need many seats without per-user pricing, start with 1up, Quilt and Stotles.
What to test in a trial
- Price the plan you would actually need for a year, not the entry tier.
- Check the user, project or answer cap on the entry plan against last year’s volume.
Caveats
- Per-user prices look lower than flat plans for one person and higher for a team of ten.
- Euro and dollar prices are shown as published and are not converted.
How we decided who qualifies
Only RFP, DDQ and questionnaire response tools with a published profile are checked. A tool is named here only when its record shows the rule above, either in a sourced research fact or in the reviewed profile, and we publish an answer only when at least three tools qualify. A tool missing from the table may still do this; it has not been documented in a way we could source. Read the research methodology for how facts are dated and corrected.
More questions on this topic
Is there free RFP software?
A few tools have free plans with tight limits on seats or answers. They suit trying the workflow, not running a busy bid team.
What does cheap RFP software leave out?
Usually approvals, SSO, integrations and higher usage limits. Check what starts on the next plan.